Privacy Policy

This office handles your personal information in accordance with the policy below.

1. Purpose of use

This office uses personal information for the purpose of providing the services you have requested and for work incidental and related to them. Information you provide is used within the scope necessary for that purpose. We do not use it for any other purpose without your consent.

2. Provision to third parties

This office does not provide personal data to third parties except with your consent, where required by law, or where otherwise permitted under Japan’s Act on the Protection of Personal Information. Where processing is outsourced as necessary to fulfil the purposes of use, we select and appropriately supervise the service provider.

3. Secure management

This office endeavours to keep your personal information accurate and up to date, and takes appropriate security measures in accordance with applicable law.

4. Requests concerning retained personal data

You may request notification of purpose, disclosure, correction, addition, deletion, suspension of use, erasure or suspension of third-party provision concerning your retained personal data. Please contact the office below. We will verify your identity or that of an authorised representative and respond in accordance with applicable law. We may be unable to comply where permitted by law.

5. Information collected when you contact us

When you contact us by telephone or email, we ask for the following.

• Your name, email address and telephone number
• What you would like to ask about, and what has happened until now
• Your nationality, current Status of Residence, expiry of period of stay, and the city or ward where you live

These are used to understand your situation accurately and to advise you on the right procedure and a quotation. They are not used for any other purpose.

6. How and for how long it is stored

What you send us is stored in Gmail, provided by Google LLC, and in our working records.

We retain personal information for as long as necessary to fulfil the purposes of use, and appropriately delete or dispose of it when it is no longer needed. Where retention is required by law, we retain it for the required period.

7. Information sent to external services

This site uses the following external services for display and functionality. When you view a page using a service or click an external link, information such as your IP address may be sent to the provider.

For how each service handles information, please refer to the provider’s own privacy policy.

Contact for enquiries

For enquiries about the handling of personal information, please contact us at the following.

Established: 2026/10/01 / Last revised: 2026/10/01